Board of Trustees of the Galveston Wharves 
 REGULAR MONTHLY MEETING 
 Tuesday, December 13, 2022 9:30 a.m. 
 Port of Galveston
 123 Rosenberg Avenue, 8th Floor
 Galveston, TX 77550

BOARD OF TRUSTEES

Chairman Harry D. Maxwell, Jr.

Vice Chairman Victor Pierson

Trustee/Mayor Craig Brown

Trustee Willy Gonzalez

Trustee Sheila S. Lidstone 

Trustee Jeff Patterson

  Trustee James D. Yarbrough

Rodger Rees, Port Director/CEO

Anthony P. Brown, Port Attorney


NOTICE OF MEETING

The Regular Monthly Meeting is open to the public. 


Members of the public may participate in the meeting in the following ways:

1. Watch the meeting at the following online at: 

    https://www.portofgalveston.com/68/watch-meetings-online

2. Submit public comment in advance of the meeting. Comments can be submitted to:

    https://www.portofgalveston.com/formcenter/public-comment-form-2/public-comment-form-36

3. Attend the meeting in person at the above address. 



A.

CALL TO ORDER

A.1.

Roll Call

A.2.

Declaration of Quorum

A.3.

Pledge of Allegiance

A.4.

Declaration of Conflicts of Interest by a Trustee

B.

GENERAL BUSINESS

B.1.

APPROVAL OF MINUTES OF THE BOARD OF TRUSTEES

Documents:
  1. Minutes 11 15 2022.pdf
  2. Minutes Special Meeting 11 30 2022.pdf
B.2.

COMMENTS FROM THE PUBLIC

The Public will be permitted to submit public comments electronically. Comments can be submitted to: HTTPS://WWW.PORTOFGALVESTON.COM/FORMCENTER/PUBLIC-COMMENT-FORM-2/PUBLIC-COMMENT-FORM-36

B.3.

PORT DIRECTOR’S REPORT

Documents:
  1. 12-13-22 PDR .pdf
C.

RECESS INTO EXECUTIVE SESSION

C.1.

ANNOUNCE GOING INTO EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE

Section 551.071 - Consultation with Attorney

a.    Operating Agreements, and proposed MOU with Cruise Lines

Section 551.074 – Personnel 

a.    Deliberate the Appointment, Employment, Evaluation, Reassignment, or Duties of a Public Officer or Employee, Including Without Limitation the Port Director 

Section 551.072 – Real Estate 

a.   Deliberate the Purchase, Exhange, Lease or Value of Property on Galveston and Pelican Island 

Section 551.087 – Economic Development Negotiation  

a.    Discuss or Deliberate the Regarding Commercial or Financial Information Received from a Business Prospect Seeking to Locate, Stay, or Expand at the Port of Galveston, or Deliberate the offer of a Financial or Other Incentive to such a Business Prospect

ADJOURNMENT OF EXECUTIVE SESSION 

D.

RECONVENE REGULAR MONTHLY MEETING

D.1.

Discuss and Consider Action, If Any, On Specific Matters Discussed in Executive Session Which Were Listed on the Agenda in Sufficient Detail to Provide Notice to the Public as Required by the Texas Open Meetings Act

E.

BUSINESS ITEMS

E.1.

Consider and Approve CFO Report - Consent Agenda

  • Consider Board and Staff Expense Reports (a.)
  • Consider Financial Statements (b.)
  • Accept Port Investments Report (c.)
  • Accept Bank Reconciliation Report and Schedule of Restricted Fund Balances Report (d.)
  • Accept Cash Flow Projections (e.)
  • Accept Monthly Delinquent Accounts Receivable Analysis (f.)
  • Accept Vendor Check Register Report (g.)
  • Consider Trade Development (h.)
Documents:
  1. CFO Report 12 13 2022.pdf
  2. a.pdf
  3. b.pdf
  4. c.pdf
  5. d.pdf
  6. e.pdf
  7. f.pdf
  8. g.pdf
  9. h.pdf
E.2.

Discuss and Consider for Approval the Renewal of Active Stevedore Licenses for the Calendar Year 2023

Documents:
  1. E2.pdf
E.3.

Discuss and Consider Approval of Revenue Collection and Disbursement Agreement between the Board of Trustees of the Galveston Wharves, Galveston Cruise Terminal, LLC and Wilmington Trust, National Association.

Documents:
  1. E3.pdf
E.4.

Consider and Approve Construction Manager at Risk Agreement Between the Board of Trustees of the Galveston Wharves and Hensel Phelps Construction Company for the Cruise Terminal 25 Improvements at a total Fee of $1,841,184.00 and an Additional Incentive Fee for Early Completion

Documents:
  1. E4.pdf
E.5.

Consider and Approve First Ammendment to the Construction Contract between the Board of Trustees of the Galveston Wharves and Adelte Ports & Maritime S.L.U. for the Design, Fabrication, and Installation of a Passenger Boarding Bridge at Cruise Terminal 25 at an additional Cost Not to Exceed $700,000.00

Documents:
  1. E5.pdf
E.6.

Consider and Approve Project funding for Additional Parking Lots for Cruise Terminal 10 and East End Utilities Improvements at a Cost not to Exceed $600,000.00 and Delegate the Authority to the Port Director to Enter into Agreements Necessary within the Project Budget

Documents:
  1. E6.pdf
E.7.

Discuss and Consider Approval of 2022 Employee Incentive Payments Based on Prior Approved Compensation and Benefits Policy

Documents:
  1. E7.pdf
E.8.

Discuss and Consider Contract for Ryan Brannon Legislative Consultant for the Galveston Wharves

Documents:
  1. E8.pdf
E.9.

Discuss and Consider Renewal of Contract with Community Stratigies, LLC.

Documents:
  1. E9.pdf
F.

COMMENTS FROM THE BOARD OF TRUSTEES

Pursuant to Texas Government Code Section 551.0415, Trustees may report on any of the following items:

1. Expressions of thanks, gratitude, and condolences 
2. Information regarding holiday schedules
3. Honorary or salutary recognition of a public official, public employee, or other citizen
4. Reminders regarding Galveston Wharves events
5. Reminders regarding community events
6. Health and safety announcements


G.

SET DATE OF NEXT BOARD MEETING, TIME AND LOCATION

H.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.

I certify that the above Notice of Meeting was posted in a place convenient to the public, in accordance with Chapter 551 of the Texas Government Code, on or before  4:00 p.m. Friday, December 9, 2022.


_________________________________________

Rodger Rees, Port Director/CEO