Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
Regular Monthly Meeting
Tuesday, May 25, 2021  10:00 a.m.
Port of Galveston 
123 Rosenberg Avenue, 8th Floor
Galveston, TX 77553

BOARD OF TRUSTEES
Chairman Albert P. Shannon
Vice Chairman Elizabeth Beeton
Trustee/Mayor Craig Brown
Trustee Harry D. Maxwell, Jr. 
Trustee E.L. "Ted" O'Rourke
Trustee Jeff Patterson
Trustee Todd P. Sullivan
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney

NOTICE OF MEETING 
One or more members of the Board of Trustees of the Galveston Wharves may attend the Regular Monthly Meeting  scheduled at 10:00 a.m. on May 25, 2021 at the Port of Galveston, 123 Rosenberg, Galveston Texas 77550, by video-conference or in person.

The Regular Monthly Meeting is open to the public. Seating is limited due to COVID. To reserve a seat, please call 409.765.9321 press #4.

This meeting is also live streamed on the Port of Galveston website. 

A.

CALL TO ORDER


A.1.

Roll Call

A.2.

Declaration of Quorum

A.3.

Pledge of Allegiance

B.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

C.

GENERAL BUSINESS

C.1.

APPROVAL OF MINUTES OF THE BOARD OF TRUSTEES

C.2.

PRESENTATIONS AND ANNOUNCEMENTS

Presentation by Arthur J. Gallagher, and Company
C.3.

PORT DIRECTOR’S REPORT

C.4.

COMMENTS FROM THE PUBLIC

The Public will be permitted to submit public comments electronically. Comments can be submitted to: HTTPS://WWW.PORTOFGALVESTON.COM/FORMCENTER/PUBLIC-COMMENT-FORM-2/PUBLIC-COMMENT-FORM-36
D.

RECESS INTO EXECUTIVE SESSION

D.1.

ANNOUNCE GOING INTO EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE


           Section 551.071 - Consultation with Attorney  
    a. Deliberate Pending legal issues Raised by Legal Counsel   
    b. Receive information on Parking Lot Litigation 

    Section 551.072 - Real Estate 

    a. Deliberate the Purchase, Exchange, Lease or Value of Property on Galveston and Pelican Island, Including Without Limitation the Shearn Moody Plaza Lease

    Section 551.074 - Personnel 

    a. Deliberate the Appointment, Employment, Evaluation, Reassignment, or Duties of a Public Officer or Employee 

    Section 551.076 - Security Matters

    a. Deliberate the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devise 


    Section 551.087 - Economic Development Negotiation 

    a. Discuss or Deliberate the Regarding of Commercial or Financial Information Received from a Business Prospect Seeking to Locate, Stay, or Expand at the Port of Galveston, or Deliberated the offer of a Financial or Other Incentive to such a Business Prospect 
    ADJOURNMENT OF EXECUTIVE SESSION 
E.

RECONVENE REGULAR MONTHLY MEETING

F.

BUSINESS ITEMS

F.1.

Discuss and Consider for approval an amended interlocal cooperation agreement between the City of Galveston, Texas (the “City”), and the Board of Trustees of the Galveston Wharves Board, providing for an efficient and smooth transition of the Wharves Board plan members to a new health insurance carrier

Documents:
  1. F1.pdf
F.2.

Discuss and Consider New Medical Benefit Plan for Port Employees

Documents:
  1. F2.pdf
F.3.

Consider and Approve Resolution of the Board of Trustees of the Galveston Wharves Approving and Authorizing the Port Director to Enter into Advanced Funding Agreement with the State of Texas acting through the Texas Department of Transportation for a Texas Mobility Fund Grant to Construct the East End Cruise Corridor Project and Approve the East End Corridor Project with a project budget of $5 Million

Documents:
  1. F3.pdf
F.4.

Consider and Approve Construction Contract between the Board of Trustees of the Galveston Wharves and TLC Construction Contract Services for Pier 10 Redevelopment Utility Construction in the amount of $1,657,712.00 and approve an additional $247,689.00 of funding for additional construction necessary for this project

Documents:
  1. F4.pdf
F.5.

Discuss and Consider Authorizing Port Director, with Assistance of Legal Counsel, to Negotiate and Execute Amendment No. 2 to the Commercial Coastal Surface Lease No. SL20110042 with the Texas General Land Office

Documents:
  1. F5.pdf
F.6.

Discuss and Consider Consulting Agreement Between the Board of Trustees and Telaforce LLC for Security System Integration, Design Management and Life Cycle Support for FY20 Port Security Grant Implementation and Maintenance at a Cost Not to Exceed $1,196, 000

Documents:
  1. F6.pdf
F.7.

Consider and Approve CFO Report - Consent Agenda

  • Consider Board and Staff Expense Reports (a.)
  • Consider Financial Statements (b.)
  • Accept Port Investments Report (c.)
  • Accept Bank Reconciliation Report and Schedule of Restricted Fund Balances Report (d.)
  • Accept Cash Flow Projections (e.)
  • Accept Monthly Delinquent Accounts Receivable Analysis (f.)
  • Accept Vendor Check Register Report (g.)
  • Consider Trade Development (h.)
F.8.

Discuss and Consider Renewal of Oracle Net Suite Advanced Customer Support (ACS) Optimize Services

Documents:
  1. F8.pdf
F.9.

Discuss and Consider Naming Roadway on the East End of the Port in Conjunction with Royal Caribbean Cruise Terminal

Documents:
  1. F9.pdf
F.10.

Discuss and Consideran Unsolicited Proposal for Credit Facilities for the Purpose of Refinancing Revenue Bonds Series 2011, Revenue Notes Series 2014 and Providing a Non-Revolving Line of Credit to assist with Port Renovations

Documents:
  1. F10.pdf
F.11.

Discuss and Consider Earnest Money Contract on 3.1 Acres of Land for future expansion of the Port of Galveston

Documents:
  1. F11.pdf
G.

COMMENTS FROM THE BOARD OF TRUSTEES

Pursuant to Texas Government Code Section 551.0415, Trustees may report on any of the following items:

1. Expressions of thanks, gratitude, and condolences 
2. Information regarding holiday schedules
3. Honorary or salutary recognit
ion of a public official, public employee, or other citizen
4. Reminders regarding Galveston Wharves events
5. Reminders regarding community events
6. Health and safety announcements


H.

SET DATE OF NEXT BOARD MEETING, TIME AND LOCATION

I.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.

I certify that the above Notice of Meeting was posted in a place convenient to the public, in accordance with Chapter 551 of the Texas Government Code, on or before 4:00 p.m. Friday, May 21, 2021.


_______________________________________
Rodger Rees, Port Director/CEO




PLEASE NOTE:
IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THE PORT'S OFFICE, 123 ROSENBERG, GALVESTON, TEXAS 77550 (409-765-3921).