Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
Regular Monthly Meeting
Tuesday, March 30, 2021  10:00 a.m.
Port of Galveston 
123 Rosenberg Avenue, 8th Floor
Galveston, TX 77553

BOARD OF TRUSTEES
Chairman Albert P. Shannon
Vice Chairman Elizabeth Beeton
Trustee/Mayor Craig Brown
Trustee Harry D. Maxwell, Jr. 
Trustee E.L. "Ted" O'Rourke
Trustee Jeff Patterson
Trustee Todd P. Sullivan
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney

NOTICE OF MEETING 
One or more members of the Board of Trustees of the Galveston Wharves may attend the Regular Monthly Meeting  scheduled at 10:00 a.m. on March 30, 2021 at the Port of Galveston, 123 Rosenberg, Galveston Texas 77550, by video-conference or in person.

The Regular Monthly Meeting is open to the public. Seating is limited due to COVID. To reserve a seat, please call 409.765.9321 press #4.

This meeting is also live streamed on the Port of Galveston website. 

A.

CALL TO ORDER


A.1.

Roll Call

A.2.

Declaration of Quorum

A.3.

Pledge of Allegiance

B.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

C.

PRESENTATIONS AND ANNOUNCEMENTS

  • Presentation on USS Texas 
D.

GENERAL BUSINESS

D.1.

COMMENTS FROM THE PUBLIC

The Public will be permitted to submit public comments electronically. Comments can be submitted to: HTTPS://WWW.PORTOFGALVESTON.COM/FORMCENTER/PUBLIC-COMMENT-FORM-2/PUBLIC-COMMENT-FORM-36
D.2.

APPROVAL OF THE MINUTES OF THE BOARD OF TRUSTEES

Documents:
  1. 1. Minutes 03 02 2021.pdf
D.3.

PORT DIRECTOR’S REPORT

Documents:
  1. 2021 March 30 PDR FINAL DRAFT.pdf
E.

RECESS INTO EXECUTIVE SESSION

E.1.

ANNOUNCE GOING INTO EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE

    Section 551.074 - Personnel 

    a. Deliberate the Appointment, Employment, Evaluation, Reassignment, or Duties of a Public Officer or Employee 

    b. Discuss Employee Complaints Concerning a Trustee 

    Section 551.087 - Economic Development Negotiation 

    a. Discuss or Deliberate the Regarding of Commercial or Financial Information Received from a Business Prospect Seeking to Locate, Stay, or Expand at the Port of Galveston, or Deliberated the offer of a Financial or Other Incentive to such a Business Prospect 
    ADJOURNMENT OF EXECUTIVE SESSION 
F.

RECONVENE REGULAR MONTHLY MEETING

G.

BUSINESS ITEMS

G.1.

Discuss and Consider Acceptance of the 2020 Independent Accountant's Report on Applying Agreed-upon Procedures to Assist the Galveston Wharves with Respect to the Financial Information of Gulf Copper and Manufacturing Corporation (Gulf Copper) for Three Years Ended April 30, 2020

Documents:
  1. G1.pdf
G.2.

Discuss and Consider Acceptance of the Actuarial Valuation of the Galveston Wharves Pension Plan as of January 1, 2021 Which includes the GASB 67 and 68 Report, Related Assumptions and Approval of Contribution to the Plan for 2021

Documents:
  1. G2.pdf
G.3.

Discuss and Consider Acceptance of the 2020 Audited Galveston Wharves Pension Plan Annual Financial Report for Year Ending December 31, 2020

Documents:
  1. G3.pdf
G.4.

Discuss and Consider Acceptance of Galveston Wharves Federal Single Audit

Documents:
  1. G4.pdf
G.5.

Discuss and Consider Acceptance of the Galveston Wharves Consolidated 2020 Financial Audit and the Annual Comprehensive Financial Report (ACFR)

Documents:
  1. G5.pdf
G.6.

Discuss and Consider Resolution Approving the Galveston Wharves Investment Policy Following the Annual Review as Required by the Public Funds Investment Act

Documents:
  1. G6.pdf
G.7.

Consider and Approve CFO Report - Consent Agenda

  • Consider Board and Staff Expense Reports (a.)
  • Consider Financial Statements (b.)
  • Accept Port Investments Report (c.)
  • Accept Bank Reconciliation Report and Schedule of Restricted Fund Balances Report (d.)
  • Accept Cash Flow Projections (e.)
  • Accept Monthly Delinquent Accounts Receivable Analysis (f.)
  • Accept Vendor Check Register Report (g.)
  • Consider Trade Development (h.)
Documents:
  1. CFO Report 03 30 2021.pdf
  2. a.pdf
  3. b.pdf
  4. c.pdf
  5. d.pdf
  6. e.pdf
  7. f.pdf
  8. g.pdf
  9. h.pdf
G.8.

Consider and Approve First Amendment to Construction Contract between Board of Trustees of the Galveston Wharves and Texas Gulf Construction Company, Inc. for an Additional Amount Not-to-Exceed $423,590.00 to construct Replacement 12 inch Waterline from 29th street to 33rd Street along Old Port Industrial

Documents:
  1. G8.pdf
H.

COMMENTS FROM THE BOARD OF TRUSTEES

Pursuant to Texas Government Code Section 551.0415, Trustees may report on any of the following items:

1. Expressions of thanks, gratitude, and condolences 
2. Information regarding holiday schedules
3. Honorary or salutary recognition of a public official, public employee, or other citizen
4. Reminders regarding Galveston Wharves events
5. Reminders regarding community events
6. Health and safety announcements


I.

SET DATE OF NEXT BOARD MEETING, TIME AND LOCATION

J.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.

I certify that the above Notice of Meeting was posted in a place convenient to the public, in accordance with Chapter 551 of the Texas Government Code, on or before 4:00 p.m. Friday, March 26, 2021.


_______________________________________
Rodger Rees, Port Director/CEO



PLEASE NOTE:
IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THE PORT'S OFFICE, 123 ROSENBERG, GALVESTON, TEXAS 77550 (409-765-3921).