Board of Trustees of the Galveston Wharves 
 REGULAR MONTHLY MEETING 
 Friday, March 24, 2023 9:30 a.m. 
 Port of Galveston
 123 Rosenberg Avenue, 8th Floor
 Galveston, TX 77550

BOARD OF TRUSTEES

Chairman Harry D. Maxwell, Jr.

Vice Chairman Victor Pierson

Trustee/Mayor Craig Brown

Trustee Willy Gonzalez

Trustee Sheila S. Lidstone 

Trustee Jeff Patterson

  Trustee James D. Yarbrough

Rodger Rees, Port Director/CEO

Anthony P. Brown, Port Attorney


NOTICE OF MEETING

The Regular Monthly Meeting is open to the public. 

A.

CALL TO ORDER

A.1.

Roll Call

A.2.

Declaration of Quorum

A.3.

Pledge of Allegiance

A.4.

Declaration of Conflicts of Interest by a Trustee

B.

GENERAL BUSINESS

B.1.

APPROVAL OF MINUTES OF THE BOARD OF TRUSTEES

Documents:
  1. Minutes 02 28 2023.pdf
B.2.

COMMENTS FROM THE PUBLIC

B.3.

PORT DIRECTOR’S REPORT

Documents:
  1. 3-24-23 PDR.pdf
C.

RECESS INTO EXECUTIVE SESSION

C.1.

ANNOUNCE GOING INTO EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE

Section 551.071 - Consultation with Attorney

a. Address Legal Questions or Issues Raised by Trustees.  

b. Update on Legislative Agenda 

Section 551.074 – Personnel 

a.    Deliberate the Appointment, Employment, Evaluation, Reassignment, or Duties of a Public Officer or Employee, Including Without Limitation the Port Director 

Section 551.076 - Security Matters 

a.   Deliberate the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices

      1. Receive Update from Security Staff Concerning Security at Port Facilities  

Section 551.072 – Real Estate 

a.   Deliberate the Purchase, Exchange, Lease or Value of Property on Galveston and Pelican Island 

Section 551.087 – Economic Development Negotiation  

a.    Discuss or Deliberate the Regarding Commercial or Financial Information Received from a Business Prospect Seeking to Locate, Stay, or Expand at the Port of Galveston, or Deliberate the offer of a Financial or Other Incentive to such a Business Prospect

ADJOURNMENT OF EXECUTIVE SESSION 

D.

RECONVENE REGULAR MONTHLY MEETING

D.1.

Discuss and Consider Action, If Any, On Specific Matters Discussed in Executive Session Which Were Listed on the Agenda in Sufficient Detail to Provide Notice to the Public as Required by the Texas Open Meetings Act

E.

BUSINESS ITEMS

E.1.

Consider and Approve CFO Report - Consent Agenda

  • Consider Board and Staff Expense Reports (a.)
  • Consider Financial Statements (b.)
  • Accept Port Investments Report (c.)
  • Accept Bank Reconciliation Report and Schedule of Restricted Fund Balances Report (d.)
  • Accept Cash Flow Projections (e.)
  • Accept Monthly Delinquent Accounts Receivable Analysis (f.)
  • Accept Vendor Check Register Report (g.)
  • Consider Trade Development (h.)
Documents:
  1. CFO Report 03 24 2023.pdf
  2. a.pdf
  3. b.pdf
  4. c.pdf
  5. d.pdf
  6. e.pdf
  7. f.pdf
  8. g.pdf
  9. h.pdf
E.2.

Consider and Approve Port Property, Flood, Liability, Excess Liability, Business Auto, Public Official Liability, Crime, Cyber, Terrorism, and Fiduciary Liability Insurance Policies Scheduled for Renewal for the Policy Period April 1, 2023, to March 1, 2024, at a Total Premium not to exceed the amount budgeted of $4,074,377 plus any taxes or fees

Documents:
  1. E2.pdf
E.3.

Discuss and Consider Adoption of Reimbursement Resolution to Reimburse Cash Fund Expenditures with Bond Funds in the Event of a Subsequent Bond Issue by the Galveston Wharves

Documents:
  1. E3.pdf
E.4.

Discuss and Consider giving Port Director approval to execute the operating agreement contract between the Galveston Wharves and Uber pending legal counsel’s review of agreement

Documents:
  1. E4.pdf
E.5.

Consider and Approve Contract for Pier 19 Pile Replacement Between the Board of Trustees of the Galveston Wharves and Texas Gulf Construction Co., Inc. for an Amount Not to Exceed $459,305.00 and a Total Project Budget Not to Exceed $475,000.00

Documents:
  1. E5.pdf
E.6.

Consider and Approve a Resolution of the Board of Trustees of the Galveston Wharves Determining that the Construction Manager at Risk Method provides the Best Value for the Cruise Terminal 16 Development Project

Documents:
  1. E6.pdf
E.7.

Consider and Approve Professional Services Agreement Between the Board of Trustees of the Galveston Wharves and Bermello Ajamil & Partners, Inc. for Preliminary Engineering and Architecture Services for Cruise Terminal 16 Development at an Amount Not to Exceed $120,000.00

Documents:
  1. E7.pdf
E.8.

Consider and Approve Payment to Tandem Services, LLC for Time and Materials Work for Emergency Waterline repair at 20th Street and Wharf Road at an Amount Not to Exceed $62,000.00

Documents:
  1. E8.pdf
E.9.

Consider and Approve Purchase of Dual Axle Pick-up Truck at a Cost Not to Exceed $80,000.00

Documents:
  1. E9.pdf
E.10.

Consider and Approve a Second Amendment to the Lease from Galveston Historical Foundation for Additional Office Space in Shearn Moody Plaza

Documents:
  1. E10.pdf
F.

COMMENTS FROM THE BOARD OF TRUSTEES

Pursuant to Texas Government Code Section 551.0415, Trustees may report on any of the following items:

1. Expressions of thanks, gratitude, and condolences 
2. Information regarding holiday schedules
3. Honorary or salutary recognition of a public official, public employee, or other citizen
4. Reminders regarding Galveston Wharves events
5. Reminders regarding community events
6. Health and safety announcements


G.

SET DATE OF NEXT BOARD MEETING, TIME AND LOCATION

H.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.

I certify that the above Notice of Meeting was posted in a place convenient to the public, in accordance with Chapter 551 of the Texas Government Code, on or before  4:00 p.m. Monday, March 20, 2023.


_________________________________________

Rodger Rees, Port Director/CEO