Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
Regular Monthly Meeting
Tuesday, January 26, 2021 - 9:30 a.m.
Port of Galveston 
123 Rosenberg Avenue, 8th Floor
Galveston, TX 77553


NOTICE OF MEETING 
One or more members of the Board of Trustees of the Galveston Wharves may attend the Regular Monthly Meeting  scheduled at 9:30 a.m. on January 26, 2021 at the Port of Galveston, 123 Rosenberg, Galveston Texas 77550, by video-conference in order to advance the public health goal of limiting face-to-face  meeting (also called "social distancing") to slow the spread of the Coronavirus (COVID-19)

There will be no public access to the location described above.  The Galveston Wharves Board meeting will be live stream through the Port of Galveston Website. 



BOARD OF TRUSTEES
Chairman Albert P. Shannon
Vice Chairman Elizabeth Beeton
Trustee Craig Brown
Trustee Harry D. Maxwell, Jr. 
Trustee E.L. "Ted" O'Rourke
Trustee Jeff Patterson
Trustee Todd P. Sullivan
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney
A.

CALL TO ORDER


A.1.

Roll Call

A.2.

Declaration of Quorum

A.3.

Pledge of Allegiance

A.4.

Invocation

B.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

C.

GENERAL BUSINESS

C.1.

COMMENTS FROM THE PUBLIC

The Public will be permitted to submit public comments electronically. Comments can be submitted to: HTTPS://WWW.PORTOFGALVESTON.COM/FORMCENTER/PUBLIC-COMMENT-FORM-2/PUBLIC-COMMENT-FORM-36
C.2.

APPROVAL OF MINUTES OF THE BOARD OF TRUSTEES

C.3.

PORT DIRECTOR’S REPORT

D.

BUSINESS ITEMS

D.1.

Consider and Approve Proposed Purchasing Policy of the Board of Trustees of the Galveston Wharves and Discuss Purchasing Procedures

Documents:
  1. D1.pdf
D.2.

Discuss and consider purchasing policies and procedures, CMS, objective criteria, and mirroring off city and seek help from the city auditor

Documents:
  1. D2.pdf
D.3.

Discuss and consider policy or direction on communication between board and staff between meetings and bringing forward communication impacting the port discussed with outside groups

Documents:
  1. D3.pdf
D.4.

Discuss and consider budget and capital budget

Documents:
  1. D4.pdf
D.5.

Consider and Approve CFO Report - Consent Agenda

  • Consider Board and Staff Expense Reports (a.)
  • Consider Financial Statements (b.) Preliminary Year-End
  • Accept Port Investments Report (c.)
  • Accept Bank Reconciliation Report and Schedule of Restricted Fund Balances Report (d.)
  • Accept Cash Flow Projections (e.) Preliminary Year-End
  • Accept Monthly Delinquent Accounts Receivable Analysis (f.)
  • Accept Vendor Check Register Report (g.)
  • Consider Trade Development (h.)
D.6.

Consider and Approve Portfolio Performance Analysis Report, Summary of Investment Performance Report and Investment Detail of the Galveston Wharves Pension Plan for Year Ending December 31, 2020 and Discuss and Consider any Percentage Changes in Fund Mix that may be Necessary to Increase Investment Results

Documents:
  1. D6.pdf
D.7.

Consider and Approve Amendment Revising List of Persons Authorized to Conduct Banking and Investment Transactions with Respect to all Port Banking and Investment Accounts and Approval of a New List of Persons to Conduct These Transactions Effective January 26, 2021

Documents:
  1. D7.pdf
D.8.

Discuss and Consider Approval of Galveston Railroad, L.P. Terminal Tariff GVSR 7006-13 – Customer Switching and Accessorial Services, to be Effective February 1, 2021

Documents:
  1. D8.pdf
D.9.

Discuss and Approve the Thirteenth Amendment to the Operating Agreement Between the Board of Trustees of the Galveston Wharves and Marine Spill Response Corporation extending the term for one year with a one year option

Documents:
  1. D9.pdf
D.10.

Discuss and Approve the Office Lease Agreement between the Board of Trustees of the Galveston Wharves and Andrew Vasquez Inc. (Auto Visual Services) for one year beginning February 1, 2021and Expiring January 31, 2022

Documents:
  1. D10.pdf
D.11.

Consider and Approve Consulting Agreement with Community Strategies LLC

Documents:
  1. D.11.pdf
D.12.

Discuss and consider initiating a process to develop a set of Key Performance Indicators (KPI’s) for the Port

Documents:
  1. D12.pdf
D.13.

Receive information regarding plans to begin work on new cruise terminal

Documents:
  1. D13.pdf
D.14.

Discuss and Consider Communications by individual Trustees to the public, third parties and Port employees regarding Port matters

Documents:
  1. D14.pdf
E.

RECESS INTO EXECUTIVE SESSION

E.1.

ANNOUNCE GOING INTO EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE

    Section 551.071 - Consultation with Attorney
    a. Hearing on Application for Rate Increase - Galveston County Pilots
    b. Legal Advice Regarding Requests for Proposals 

    Section 551.074 - Personnel

    a. Deliberate the Appointment, Employment, Evaluation, Reassignment, or Duties of a Public Officer or Employee 

    Section 551.087 - Economic Development Negotiation 

    a. Discuss or Deliberate the Regarding of Commercial or Financial Information Received from a Business Prospect Seeking to Locate, Stay, or Expand at the Port of Galveston, or Deliberated the offer of a Financial or Other Incentive to such a Business Prospect 
    ADJOURNMENT OF EXECUTIVE SESSION 
F.

RECONVENE REGULAR MONTHLY MEETING

G.

COMMENTS FROM THE BOARD OF TRUSTEES

Pursuant to Texas Government Code Section 551.0415, Trustees may report on any of the following items:

1. Expressions of thanks, gratitude, and condolences 
2. Information regarding holiday schedules
3. Honorary or salutary recognit
ion of a public official, public employee, or other citizen
4. Reminders regarding Galveston Wharves events
5. Reminders regarding community events
6. Health and safety announcements


H.

SET DATE OF NEXT BOARD MEETING, TIME AND LOCATION

I.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.

I certify that the above Notice of Meeting was posted in a place convenient to the public, in accordance with Chapter 551 of the Texas Government Code, on or before 4:00 p.m. Friday, January 22, 2021.


_______________________________________
Rodger Rees, Port Director/CEO




PLEASE NOTE:
IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THE PORT'S OFFICE, 123 ROSENBERG, GALVESTON, TEXAS 77550 (409-765-3921).