Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
Regular Monthly Meeting
Wednesday, October 24, 2018  10:35 a.m.
Room 204  - City Hall
823 Rosenberg Avenue, Galveston, TX 77553

BOARD OF TRUSTEES

Chairman E. L. “Ted” O’Rourke
Vice Chairman Albert P. Shannon
Trustee Elizabeth Beeton
Trustee Richard D. DeVries
Trustee Harry D. Maxwell
Trustee Todd P. Sullivan
Trustee/Mayor James D. Yarbrough
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney

REGULAR MONTHLY MEETING

A.

CALL TO ORDER

A.1.

Roll Call

A.2.

Declaration of Quorum

B.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

C.

GENERAL BUSINESS

C.1.

PRESENTATIONS AND ANNOUNCEMENTS

C.2.

APPROVAL OF MINUTES OF THE BOARD OF TRUSTEES

D.

PORT DIRECTOR’S REPORT

Port Director/Staff Reports – Consideration of Information Received from the Port Director or Other Members of Port Staff with Respect to Port Operations, Including Such Matters as Revenue, Expense, and Other Financial Information; Cargo Tonnage and Ship Calls; Cruise Passenger Activity, Car Counts, and Ship Calls; Security Conditions and Other Security Related Matters; Facility Improvements, Maintenance, Repairs, and Demolition; Dredging; Matters Relating to Parking Operations; Staff and Trustee Travel Reports; and Other Matters Required to be Reported to the Trustees Pursuant to Law or Board Policy.

E.

BUSINESS ITEMS

E.1.

Discuss and Consider Portfolio Performance Analysis Report, Summary of Investment Performance Report and Investment Detail of the Galveston Wharves Pension Plan for Period Ending September 30, 2018 and Discuss and Consider Percentage Changes in Fund Mix that May be Necessary to Increase Investment Results




Documents:
  1. E.1.pdf
E.2.

Discuss and Consider of 2019 Operating, Renewal & Replacement and Capital Improvements Budget

Documents:
  1. E.2.pdf
E.3.

Discuss and Consider Engagement of RBC Capital Markets, LLC for Financial Advisory Services for the Board of Trustees of the Galveston Wharves

Documents:
  1. E.3.pdf
E.4.

Discuss and Consider Acceptance of Department of Homeland Security FY2018 Port Security Grant Award in the Amount of $929,500.00

Documents:
  1. E.4..pdf
E.5.

Discuss and Consider Approval of the 2019 State Legislative Agenda

Documents:
  1. E.5..pdf
E.6.

Consider and Approve Awarding a Three-Year Contract, with the Option to Renew for Two One-Year Extensions, to GB Tech, Inc. to Provide Information Technology Staff Augmentation Services

Documents:
  1. E.6.pdf
E.7.

Discuss and Consider Lease Agreement between the Board of Trustees of the Galveston Wharves and Suderman Contracting Stevedores to Lease Ten Acres of Space in th U.P. "Rockyard" for Frouteen Months

Documents:
  1. E7.pdf
E.8.

Discuss and Consider Approval of the Third Amendment to the Professional Services Agreement for Cruise Terminal No. 2 Berth Improvements Dated February 23, 2015 Between the Board of Trustees and CH2M HILL Engineers, Inc. (now Jacobs Engineering) to Increase the Amount Payable Under the Agreement by $38,880, for a Total Sum Not to Exceed $271,300

Documents:
  1. E.8.pdf
E.9.

Discuss and Consider Amendment to the Port’s Defined Benefit Pension Plan Concerning Payments of Accrued Vacation and Sick Time

Documents:
  1. E.9.pdf
F.

COMMENTS FROM THE BOARD OF TRUSTEES ON AGENDA ITEMS

G.

SET DATE OF NEXT BOARD MEETING, TIME AND LOCATION


Tuesday, November 27, 2018 at 10:30 a.m. in Room 204 2nd Floor, City Hall 823 Rosenberg, Galveston, TX 77550
H.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.




4:00 p.m., Friday, October 19, 2018


_____________________________________
Rodger Rees. Port Director/CEO 


Please Note

Members of the City Council may be attending and participating in discussion.

IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THIS OFFICE, 123 ROSENBERG AVENUE, 8TH FLOOR, GALVESTON, TEXAS 77550 (409-766-6105) TO MAKE ARRANGEMENTS FOR THE SPECIAL ACCOMMODATION.