Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
Regular Monthly Meeting
Tuesday, September 25, 2018  10:30 a.m.
Room 204 2nd Floor - City Hall
832 Rosenberg Avenue, Galveston, TX 77550

BOARD OF TRUSTEES

Chairman E. L. “Ted” O’Rourke
Vice Chairman Albert P. Shannon
Trustee Elizabeth Beeton
Trustee Richard D. DeVries
Trustee Harry D. Maxwell Jr.
Trustee Todd P.  Sullivan
Trustee/Mayor James D. Yarbrough
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney

A.

CALL TO ORDER

A.1.

Roll Call

A.2.

Declaration of Quorum

A.3.

Pledge of Allegiance

B.

Declaration of Conflicts of Interest By Trustee

C.

GENERAL BUSINESS

C.1.

APPROVAL OF MINUTES OF THE BOARD OF TRUSTEES

C.1.a.

Minutes of the Regular Monthly Meeting of the of the Board of Trustees of the Galveston Wharves Held Tuesday, August 28, 2018

C.1.b.

Minutes of the Special Meeting of the of the Board of Trustees of the Galveston Wharves Held Tuesday, September 4, 2018

D.

PORT DIRECTOR’S REPORT

Port Director/Staff Reports – Consideration of Information Received from the Port Director or Other Members of Port Staff with Respect to Port Operations, Including Such Matters as Revenue, Expense, and Other Financial Information; Cargo Tonnage and Ship Calls; Cruise Passenger Activity, Car Counts, and Ship Calls; Security Conditions and Other Security Related Matters; Facility Improvements, Maintenance, Repairs, and Demolition; Dredging; Matters Relating to Parking Operations; Staff and Trustee Travel Reports; and Other Matters Required to be Reported to the Trustees Pursuant to Law or Board Policy.
    

 

E.

BUSINESS ITEMS

E.1.

Consider and Approve Port Liability, Excess Liability, Business Auto, Public Offical Liablility, Crime and Fiduciary Liability Insureance Policies Scheduled for Renewal for the Policy Period October 1, 2018 to Ocotber 1, 2019 at a Total Premium of $188,526

Documents:
  1. E-1.pdf
E.2.

Discuss and Consider Acquisition of NetSuite, and ERP System, Which Includes Purchase of a Five (5) Year NetSuite Software License and Phase I Implementation of Said System by GB Tech with Assistance Being Provided by NetSuite. Inculed in this ERP Conversion is an Additional Module from Harbor Mastery Called I-SeaPorts, a Native Application to NetSuite. The Targeted Conversion Date is January 1, 2019

Documents:
  1. E2.pdf
E.3.

Discuss and Consider Appointment of Delegate and Alternate to the 2018 Annual Membership Meeting of the American Association of Port Authorities to be held October 7-10, 2018 in Valparaiso, Chile, with Authority to Cast the Vote of the Board of Trustees of the Galveston Wharves on All Motions and Resolutions

Documents:
  1. E-3.pdf
E.4.

Discuss and Consider Change in Date of the October Board Meeting

Documents:
  1. E-4.pdf
F.

COMMENTS FROM THE BOARD OF TRUSTEES ON AGENDA ITEMS

G.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.


4:00 p.m., Friday, September 21, 2018


By:________________________________________
      Rodger Rees, Port Director/CEO

Please Note


Members of the City Council may be attending and participating in discussion.


IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THIS OFFICE, 123 ROSENBERG AVENUE, 8TH FLOOR, GALVESTON, TEXAS 77550 (409-766-6105) TO MAKE ARRANGEMENTS FOR THE SPECIAL ACCOMMODATION.