Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
Regular Monthly Meeting
Tuesday, July 31, 2018   10:30 a.m.
Council Chambers 2nd Floor  - City Hall
823 Rosenberg Avenue, Galveston, TX 77550


BOARD OF TRUSTEES

Chairman E. L. “Ted” O’Rourke
Vice Chairman Albert P. Shannon
Trustee Elizabeth Beeton
Trustee Richard D. DeVries
Trustee Harry Maxwell
Trustee Todd P. Sullivan
Trustee/Mayor James D. Yarbrough
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney

REGULAR MONTHLY MEETING

A.

CALL TO ORDER


A.1.

Roll Call

A.2.

Declaration of Quorum

A.3.

Pledge of Allegiance

B.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

C.

GENERAL BUSINESS

C.1.

PRESENTATIONS AND ANNOUNCEMENTS

C.1.a.

Comments From the Public

C.2.

APPROVAL OF MINUTES OF THE BOARD OF TRUSTEES

C.3.

PORT DIRECTOR’S REPORT

Port Director/Staff Reports – Consideration of Information

Received from the Port Director or Other Members of Port Staff with Respect to Port Operations, Including Such Matters as Revenue, Expense, and Other Financial Information; Cargo Tonnage and Ship Calls; Cruise Passenger Activity, Car Counts, and Ship Calls; Security Conditions and Other Security Related Matters; Facility Improvements, Maintenance, Repairs, and Demolition; Dredging; Matters Relating to Parking Operations; Staff and Trustee Travel Reports; and Other Matters Required to be Reported to the Trustees Pursuant to Law or Board Policy.
    

C.4.

CONSENT AGENDA

C.4.a.

Consider Board and Staff Expense Reports

Documents:
  1. C.4.a.pdf
C.4.b.

Consider Financial Statements

Documents:
  1. C.4.b.pdf
C.4.c.

Accept Port Investments Report

Documents:
  1. C.4.c.pdf
C.4.d.

Accept Bank Reconciliation Report and Schedule of Restricted Fund Balances

Documents:
  1. C.4.d.pdf
C.4.e.

Accept Cash Flow Projections

Documents:
  1. C.4.e.pdf
C.4.f.

Accept Monthly Delinquent Accounts Receivable Analysis

Documents:
  1. C.4.f.pdf
C.4.g.

Accept Vendor Check Register Report

Documents:
  1. C.4.g.pdf
C.4.h.

Consider Trade Development

Documents:
  1. C.4.h.pdf
D.

BUSINESS ITEMS

D.1.

Discuss and Consider Portfolio Performance Analysis Report, Summary of Investment Performance Report and Investment Detail of the Galveston Wharves Pension Plan for Period Ending June 30, 2018 and Discuss and Consider Percentage Changes in Fund Mix that may be Necessary to Increase Investment Results

Documents:
  1. D1.pdf
  2. D1 (2).pdf
D.2.

Discuss and Consider Master Services Agreement between the Board of Trustees of the Galveston Wharves and Gahagan & Bryant Associates, Inc. for Channel and Waterfront Development and Hydrographic Surveying Services in an amount not to exceed $75,000 per year

Documents:
  1. D2.pdf
D.3.

Discuss and Consider Approval of a Proposal by Brown & Gay Engineers for an Amount Not to Exceed $212,582.00 for the Engineering Detail Design, Permitting Assistance and Construction Support Services for the Old Port Industraila Road Renovations

Documents:
  1. D3.pdf
D.4.

Discuss and Consider Master Services Agreement between the Board of Trustees of the Galveston Wharves and Naismith Marine Services, Incorporated for Hydrographic Surveying Services in an amount not to exceed $50,000 per year

Documents:
  1. D4.pdf
D.5.

Discuss and Consider Master Services Agreement between the Board of Trustees of the Galveston Wharves and Moffatt & Nichol for Channel and Waterfront Development Services in an amount not to exceed $50,000 per year

Documents:
  1. D5.pdf
D.6.

Discuss and Consider Consulting Agreement Between the Board of Trustees and CACI NSS, Inc. for Security System Integration, Design, Management and Life Cycle Support for FY 17 Port Security Grant Implementation and Maintenance at a Cost Not to Exceed $987,000

Documents:
  1. D6.pdf
D.7.

Consider and Approve Awarding a Three Year Contract, with the Option for up to Two One-Year Extensions, to DRC Emergency Services as Primary, Crowder Gulf as Secondary and Bergeron Emergency Services as Tri-Sudiciary for Debris Removal and Disposal

Documents:
  1. D7.pdf
D.8.

Consider and Approve Awarding One-Year Contracts, with the Option for an Additional One-Year Extension, to Belfor USA Group, Inc., Blackmon Mooring Services, Ltd. and Cotton Commercial USA, Inc. for Disaster Restoration of Operation Services through The Cooperative Purchasing Network (TCPN)

Documents:
  1. D8.pdf
D.9.

Consider and Approve Awarding a One-Year Contract, with the Option for up to Four One-Year Extensions, to Vizcarra Hospitality and DRC Emergency Services for Food Services for Disaster Recovery

Documents:
  1. D9.pdf
D.10.

Consider and Approve Salary Adjustment for Port Employees

Documents:
  1. D10.pdf
E.

COMENTS FROM THE BOARD OF TRUSTEES

F.

SET DATE OF NEXT BOARD MEETING, TIME AND LOCATION

G.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.


I certify that the above Notice of Meeting was posted in a place of convenient to the public, in accordance with Chapter 551 of the Texas government code, on or before  Thursday, July 26, 2018 4:00 p.m.

Approved by:
Rodger Rees, Port Director/CEO

Please Note

Members of the City Council may be attending and participating in discussion.


IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THIS OFFICE, 123 ROSENBERG AVENUE, 8TH FLOOR, GALVESTON, TEXAS 77550 (409-766-6105) TO MAKE ARRANGEMENTS FOR THE SPECIAL ACCOMMODATION.