Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
WORKSHOP
Tuesday, July 23, 2019 8:30 a.m.
Room 204 - City Hall
823 Rosenberg Avenue, Galveston, TX 77550

BOARD OF TRUSTEES

Chairman E. L. “Ted” O’Rourke
Vice Chairman Albert P. Shannon
Trustee Elizabeth Beeton
Trustee Richard D. DeVries
Trustee Harry D. Maxwell, Jr.
Trustee Todd P.  Sullivan
Trustee/Ex Officio Craig Brown
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney

WORKSHOP AGNEDA

A.

CALL TO ORDER

A.1.

Administration of Oath of Office and Sworn Statement to Newly Appointed Trustee Craig Brown

A.2.

Roll Call

A.3.

Declaration of Quorum

B.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

C.

GENERAL BUSINESS

C.1.

PRESENTATIONS AND ANNOUNCEMENTS

C.1.a.

Presentation by Frost Bank

C.1.b.

Port of Galveston and A&M Partnership – Summer Internship Interns Final Presentation to the Board

C.1.c.

CFO REPORT

C.1.d.

PORT DIRECTOR’S REPORT

C.2.

COMMENTS FROM THE PUBLIC

All wishing to address the Board of Trustees of the Galveston Wharves must sign in with the Secretary of the Board and comments limited to 3 minutes.
D.

DISCUSSION OF BUSINESS ITEMS LISTED ON AGENDA FOR JULY 23, 2019 REGULAR MONTHLY MEETING

D.1.

Discuss Galveston Wharves Pension Plan Analysis Report Summary of Investment Performance Report & Investment Detail - Frost Bank

D.2.

Discuss Update on FEMA Status - Laura Camcioglu

D.3.

Discuss Employee Health Care Benefits - Laura Camcioglu

D.4.

Discuss Credit Card Policy - Laura Camcioglu

D.5.

Discuss Galveston Wharves List of New Policies - Laura Camcioglu

D.6.

Discuss Amendment of Wharfage Security Charges and the Amendment of Dockage Security Surcharges, to the Board of Trustees of the Galveston Wharves Tariff Circular No. 6- Brett Milutin

D.7.

Discuss Status of Plans to Repair "Railroad Switch" and Railcar Movements East of the Port's Grain Terminal - Chairman O'Rourke

D.8.

Discuss Status of Providing Trustees with Direct Online Access to Information in the Port's Oracle NetSuites Financial Management System - Chairman O'Rourke

D.9.

Discuss Reporting Procedures and Accountabliity of the Board of Trustees Secretary and Port Director/CEO Executive Assistant - Trustee Beeton

D.10.

Update on Public Record Requests - Vice Chairman Shannon

E.

ANNOUNCE GOING INTO EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE

    Section 551.071 - Consultation with Attorney

    a. Discuss Legal Issues Relating to Trustee and Staff Communiations with Port Legal Counsel

    b. Discuss Potential Conflict of Interest Issues Raised when Former Port Counsel Represents Another Person or Entity in Negotiations with the Port, or in Other Matters Adverse to the Port's Interest

    c. Discuss from Whom the Board and Staff Should Receive Legal Advice

    Section 551.074 - Personnel

    a. Deliberate the Appointment, Employment, Evaluation, Reassignment, or Duties of a Public Officer or Employee, Including without Limitation the Port Director
      
    Section 551.087 - Economic Development Negotiation

    a. Discuss and Deliberate the Regarding Commercial or Financial Information Received from a Business Prospect Seeking to Locate, Stay, or Expand at the Port of Galveston, or Deliberate the offer of a Financial or Other Incentive to such a Business Prospect 


    ADJOURNMENT OF EXECUTIVE SESSION
 
F.

RECONVENE WORKSHOP

F.1.

Discuss Potential Conflict of Interest issues Raised When Former Port Counsel Represents Another Person or Entity in Negotiations with the Port, or in Other Matters Adverse to the Port's Interest - Trustee Beeton

F.2.

Discuss From Whom the Board and Staff Should Receive Legal Advice - Trustee Beeton

G.

COMMENTS FROM THE BOARD OF TRUSTEES

H.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.


4:00 p.m. Thursday, July 18, 2019


______________________________________
Rodger Rees, Port Director/CEO
NOTE:

Members of the City Council may be attending and participating in discussion.


IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THIS OFFICE, 123 ROSENBERG AVENUE, 8TH FLOOR, GALVESTON, TEXAS 77550 (409-766-6105) TO MAKE ARRANGEMENTS FOR THE SPECIAL ACCOMMODATION.