Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
Regular Monthly Meeting
Tuesday, June 26, 2018  9:30 a.m.
Council Chambers 2nd Floor - City Hall
823 Rosenberg Avenue, Galveston, TX 77550

BOARD OF TRUSTEES

Chairman E. L. “Ted” O’Rourke
Vice Chairman Albert P. Shannon
Trustee Elizabeth Beeton
Trustee Richard D. DeVries
Trustee Todd P. Sullivan
Trustee/Mayor James D. Yarbrough
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney

REGULAR MONTHLY MEETING

A.

CALL TO ORDER


A.1.

Roll Call

A.2.

Declaration of Quorum

A.3.

Pledge of Allegiance

B.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

C.

PORT DIRECTOR’S REPORT

Port Director/Staff Reports – Consideration of Information Received from the Port Director or Other Members of Port Staff with Respect to Port Operations, Including Such Matters as Revenue, Expense, and Other Financial Information; Cargo Tonnage and Ship Calls; Cruise Passenger Activity, Car Counts, and Ship Calls; Security Conditions and Other Security Related Matters; Facility Improvements, Maintenance, Repairs, and Demolition; Dredging; Matters Relating to Parking Operations; Staff and Trustee Travel Reports; and Other Matters Required to be Reported to the Trustees Pursuant to Law or Board Policy

D.

GENERAL BUSINESS

D.1.

PRESENTATIONS AND ANNOUNCEMENTS

D.1.a.

Presentation by Bermello Ajamil & Partners (BA)

D.1.b.

Presentation by Associated Time and Parking Controls

D.1.c.

Comments from the Public

D.2.

APPROVAL OF MINUTES OF THE BOARD OF TRUSTEES

E.

BUSINESS ITEMS

E.1.

Consider and Approve Award of Contract for Master Planning Services to Bermello Ajamil & Partners in an Amount Not to Exceed $799,653

Documents:
  1. E.1.pdf
E.2.

Consider and Approve Award of Contract, Not to Exceed $547,666 for Access and Revenue Control Solution - Parking and Ground Transportation with Associated Time and Parking Controls

Documents:
  1. E.2.pdf
E.3.

Discuss and Consider Proposed Fee Structure from RSM US LLP, Certified Public Accountants, to Audit the Consolidated Financial Statements of the Board of Trustees of the Galveston Wharves and the Galveston Port Facilities Corporation, The Federal Single Source Audit, and the Annual Definded Benefit Pension Plan Audit for the Year Ending December 31, 2018

Documents:
  1. E.3.pdf
E.4.

Consider and Approve Vacation Benefits for Port Employees

Documents:
  1. E.4.pdf
E.5.

Discuss and Consider Board Attendace at the 2018 Annual Convention of the American Association of Port Authorities to be held in Valpariso, Chile

Documents:
  1. E.5..pdf
F.

COMMENTS FROM THE BOARD OF TRUSTEES

G.

SET DATE OF NEXT BOARD MEETING, TIME AND LOCATION

(Proposed: Tuesday, July 24, 2018 Workshop at 8:30 a.m. in Room 204 Board Meeting at 9:30 a.m. in Council Chambers, 2nd Floor, City Hall 823 Rosenberg, Galveston, TX 77553)
H.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.



4:00 p.m., Thursday, June 21, 2018


___________________________________
Rodger Rees, Port Director/CEO

Please Note



Members of the City Council may be attending and participating in discussion.


IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THIS OFFICE, 123 ROSENBERG AVENUE, 8TH FLOOR, GALVESTON, TEXAS 77550 (409-766-6105) TO MAKE ARRANGEMENTS FOR THE SPECIAL ACCOMMODATION.