Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
Regular Monthly Meeting
Tuesday, June 25, 2019 10:00 a.m.
Room 204 - City Hall
823 Rosenberg Avenue, Galveston, TX 77550

BOARD OF TRUSTEES

Chairman E. L. “Ted” O’Rourke
Vice Chairman Albert P. Shannon
Trustee Elizabeth Beeton
Trustee Richard D. DeVries
Trustee Harry D. Maxwell, Jr.
Trustee Todd P.  Sullivan
Trustee/Mayor James D. Yarbrough
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney

REGULAR MONTHLY MEETING

A.

CALL TO ORDER

A.1.

Roll Call

A.2.

Declaration of Quorum

B.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

C.

PRESENTATIONS AND ANNOUNCEMENTS

C.1.

COMMENTS FROM THE PUBLIC

All wishing to address the Board of Trustees of the Galveston Wharves must sign in with the Secretary of the Board and comments limited to 3 minutes.
D.

GENERAL BUSINESS

D.1.

APPROVAL OF MINUTES OF THE BOARD OF TRUSTEES

E.

BUSINESS ITEMS

E.1.

Discuss and Consider Acceptance of the Galveston Wharves (Port) and Galveston Port facilities Corporation (GPFC) Consolidated Financial Audit, the Comprehensive Annual Financial Report (CAFR), and the Federal Single Audit Report

Documents:
  1. E-1.pdf
E.2.

Discuss Acceptance of the 2018 Audited Galveston Wharves Pension Plan Annual Fincial Annual Financial Report for Year Ending December 31, 2018

Documents:
  1. E-2.pdf
E.3.

Discuss and Consider Change Order to the Agreed on Fees for the 2018 Financial Audit Performend by RSM US, LLC

Documents:
  1. E-3.pdf
E.4.

Discuss and Consider Second Amendment to the Professional Services Agreement for Cruise Terminal No. 1 Circulation Improvements Dated April 27, 2015 Between the Board of Trustees and AECOM Technical Services, Inc. to Increase the Amount Payable under the Agreement by $62, 914.00 for Total Sum Not to Exceed $274, 574.00

Documents:
  1. E-4.pdf
E.5.

Discuss and Consider First Amendment to the Master Services Agreement for Old Port Industrial Improvements Dated August 1, 2018 Between the Board of Trustees and Brown and Gay Engineers, Inc. to Increase the Amount Payable Under the Agreement by $68,361.00, for a Total Sum Not to Exceed $280,943.00, Utilizing Previously Approved Project Funds, for Construction Phase Services

Documents:
  1. E-5.pdf
E.6.

Discuss and Consider Approval of the Design Agreement and the Cost Sharing Agreement for the Galveston Harbor Channel Extension Project

Documents:
  1. E-6.pdf
E.7.

Consider and Approve Proposed Amendments to the Travel and Expense Reimbursement Policy of the Board of Trustees

Documents:
  1. E-7.pdf
E.8.

Consider and Approve Relocating the Regular Monthly Board Meetings from City Hall to the Port of Galveston Offices and Associated Cost

Documents:
  1. E-8.pdf
E.9.

Discuss and Consider Changing Finance Committee Meetings Back to Monthly Meetings

Documents:
  1. E-9.pdf
E.10.

Discussion and Consider the Pros and Cons of Dissolving the Galveston Port Facilities Corpoation

Documents:
  1. E-10.pdf
E.11.

Discuss and Consider CICF Royal Caribbean Luncheon October 28, 2019

Documents:
  1. E-11.pdf
F.

COMMENTS FROM THE BOARD OF TRUSTEES

G.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.



4:00 p.m. Friday, June 21, 2019


________________________________
Rodger Rees, Port Director/CEO
NOTE:

Members of the City Council may be attending and participating in discussion.


IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THIS OFFICE, 123 ROSENBERG AVENUE, 8TH FLOOR, GALVESTON, TEXAS 77550 (409-766-6105) TO MAKE ARRANGEMENTS FOR THE SPECIAL ACCOMMODATION.