Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
Regular Monthly Meeting
Tuesday, May 22, 2018  8:30 a.m.
Council Chambers 2nd Floor  - City Hall
823 Rosenberg Avenue, Galveston, TX 77553

THE REGULAR MONTHLY MEETING IS OPEN TO THE PUBLIC-

BOARD OF TRUSTEES

Chairman E. L. “Ted” O’Rourke
Vice Chairman Albert P. Shannon
Trustee Elizabeth Beeton
Trustee Richard D. DeVries
Trustee Todd P. Sullivan
Trustee/Mayor James D. Yarbrough
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney

REGULAR MONTHLY MEETING

A.

CALL TO ORDER


A.1.

Roll Call

A.2.

Declaration of Quorum

A.3.

Pledge of Allegiance

B.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

C.

RECESS INTO EXECUTIVE SESSION IN ROOM 204

C.1.

ANNOUNCE GOING INTO EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE



-Section 551.071 – Consultation with Attorney

a. Seek or receive advice regarding:
1. Vacation Benefits for Port Employees
2. Issues Relating to "comp time" previously provided to Port police officers
3. Santa Fe Discount Cruise Parking, Inc. et al v. Board of Trustees, et al.


-Section 551.076 – Security Matters
a. Deliberate the Deployment, or Specific Occasions for Implementation, of Security, Personnel or Devices
1. Contracted Police and Security Services


-Section 551.087 – Economic Development Negotiation
a. Discuss or Deliberate Regarding Commercial or Financial Information Received from a Business Prospect Seeking to Locate, Stay, or Expand at the Port of Galveston, or Deliberate the Offer of a Financial or Other Incentive to such a Business Prospect


ADJOURNMENT OF EXECUTIVE SESSION
D.

RECONVENE REGULAR MONTHLY MEETING IN COUNCIL CHAMBERS

E.

GENERAL BUSINESS

E.1.

PRESENTATIONS AND ANNOUNCEMENTS

E.1.a.

Comments from the Public

E.2.

APPROVAL OF MINUTES OF THE BOARD OF TRUSTEES

E.2.a.

Minutes Reg. Monthly Meeting 4-24-2018

F.

PORT DIRECTOR’S REPORT

Port Director/Staff Reports – Consideration of Information Received from the Port Director or Other Members of Port Staff with Respect to Port Operations, Including Such Matters as Revenue, Expense, and Other Financial Information; Cargo Tonnage and Ship Calls; Cruise Passenger Activity, Car Counts, and Ship Calls; Security Conditions and Other Security Related Matters; Facility Improvements, Maintenance, Repairs, and Demolition; Dredging; Matters Relating to Parking Operations; Staff and Trustee Travel Reports; and Other Matters Required to be Reported to the Trustees Pursuant to Law or Board Policy

F.1.

Discuss Cruise Committee Report - Meeting held April 25, 2018

G.

BUSINESS ITEMS

G.1.

Discuss and Consider Board of Trustees Attendance at the Annual American Association of Port Authorities Commissioners Seminar to be Held June 19-21, 2018 in Montreal, QC Canada

Documents:
  1. G.1.a.pdf
G.2.

Consider and Approve Award of Master Sevices Agreement with J&J Telecommunication, Inc. for Telephone and Internet Services

Documents:
  1. G2.a.pdf
G.3.

Consider and Approve Staff Recommendation of Port of Galveston Mission Statement

Documents:
  1. G.3.a.pdf
G.4.

Consider and Approve Staff Recommendation to Award of Contract for Insurance Broker of Record Services for Property and Casualty Insurance Programs with McGriff, Seibels & Williams, Inc.

Documents:
  1. G.4.a.pdf
G.5.

Consider and Approve Granting Authority to Port Director to Negotiate and Excecute an Agreement for Automated Parking and Cruise Terminal Access Systems and Software, and Related Services with Associated Time and Parking, in an Amount Not to Exceed $550, 000

Documents:
  1. G.5.a.pdf
G.6.

Consider Vacation Benefits for Port Employees

Documents:
  1. G.6.a.pdf
G.7.

Consider and Approve Amendment of Dockage Fees, Amendment of Security Surcharge, Amendment of Bunker Fuel Rates, and Addition of Ship Service Fees to the Board of Trustees of the Galveston Wharves Tariff Circular No. 6

Documents:
  1. G.7.a.pdf
G.8.

COMMENTS FROM THE BOARD OF TRUSTEES

G.9.

SET DATE OF NEXT BOARD MEETING, TIME AND LOCATION

(Proposed: Tuesday, June 26, 2018 Board Meeting at 9:30 a.m. in Council Chambers, 2nd Floor, City Hall 823 Rosenberg, Galveston, TX 77553)
H.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.

Please Note



Members of the City Council may be attending and participating in discussion.


IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THIS OFFICE, 123 ROSENBERG AVENUE, 8TH FLOOR, GALVESTON, TEXAS 77550 (409-766-6105) TO MAKE ARRANGEMENTS FOR THE SPECIAL ACCOMMODATION.