Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
Regular Monthly Meeting
April 23, 2019 at 10:00 a.m. (or following adjournment of Workshop Meeting if later)
Room 204 - City Hall
823 Rosenberg Avenue, Galveston, TX 77553

BOARD OF TRUSTEES
Chairman E. L. “Ted” O’Rourke
Vice Chairman Albert P. Shannon
Trustee Elizabeth Beeton
Trustee Richard D. DeVries
Trustee Harry D. Maxwell, Jr.
Trustee Todd P. Sullivan
Trustee/Mayor James D. Yarbrough
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney

REGULAR MONTHLY MEETING

A.

CALL TO ORDER


A.1.

Roll Call

A.2.

Declaration of Quorum

A.3.

Pledge of Allegiance

B.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

C.

PRESENTATIONS AND ANNOUNCEMENTS

  • Comments from the Public
D.

GENERAL BUSINESS

D.1.

APPROVAL OF MINUTES OF THE BOARD OF TRUSTEES

E.

BUSINESS ITEMS

E.1.

CONSIDER AND APPROVE CONSENT AGENDA

E.1.a.

Accept Board and Staff Expense Reports for the Quarter Ending March 31, 2019

Documents:
  1. E.1.a..pdf
E.1.b.

Accept Consider Financial Statements for the Month Ending March 31, 2019

Documents:
  1. E.1.b..pdf
E.1.c.

Accept Port Investments Report as of March 31, 2019

Documents:
  1. E.1.c..pdf
E.1.d.

Accept Bank Reconciliation Report and Schedule of Restricted Fund Balances as of March 31, 2019

Documents:
  1. E.1.d..pdf
E.1.e.

Accept Cash Flow Projections Through March 31, 2019

Documents:
  1. E.1.e..pdf
E.1.f.

Accept Monthly Delinquent Accounts Receivable Analysis Through March 31, 2019

Documents:
  1. E1.f..pdf
E.1.g.

Accept Quarterly Vendor Check Register Report

Documents:
  1. E.1.g.pdf
E.1.h.

Accept Trade Development

Documents:
  1. E.1.h.pdf
E.2.

Discuss and Consider Acceptance of the Actuarial Valuation of the Galveston Wharves Pension Plan as of January 1, 2019, Which Includes the GASB 67 and 68 Report, Related Assumptions, and Approval of Contributions to the Plan for 2019

Documents:
  1. E.2..pdf
E.3.

Discuss and Consider Portfolio Performance Analysis Valuation Analysis Report Summary of Investment Performance Report and Investment Detail of the Galveston Wharves Pension Plan for Period Ending March 31, 2019 and Discuss Percentage Changes in Fund Mix that may be Necessary to Increase Investment Results

Documents:
  1. E.3.pdf
E.4.

Discuss and Consider Approval of Delegation of Authority to the Port Director to Approve the Award of a Construction Contract for a Lump Sum Amount Not to Exceed $2,031,666.99 for the Construction of the Old Port Industrial Road Improvements, Contingent on the Full Execution of the Advance Funding Agreement for a Texas Mobility Fund (TMF) Grant for $1,088,471 between the Board of Trustees of the Galveston Wharves and the Texas Department of Transportation

Documents:
  1. E.4..pdf
E.5.

Consider and Approve Port Director Compensation

Documents:
  1. E.5..pdf
E.6.

Discuss and consider Board expectations on openness, transparency, training, policies and Trustee requests for records or information

Documents:
  1. E.6..pdf
F.

SET DATE OF NEXT BOARD MEETING, TIME AND LOCATION

Tuesday, May 28, 2019 at 10:00 a.m. Room 204 - City Hall
G.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.

3:00 p.m. Thursday, April 18, 2019


____________________________________
Rodger Rees, Port Director/CEO

Please Note
Members of the City Council may be attending and participating in discussion.

IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THIS OFFICE, 123 ROSENBERG AVENUE, 8TH FLOOR, GALVESTON, TEXAS 77550 (409-766-6105) TO MAKE ARRANGEMENTS FOR THE SPECIAL ACCOMMODATION.