Notice of Meeting
BOARD OF TRUSTEES OF THE GALVESTON WHARVES
Regular Monthly Meeting
Tuesday, January 29, 2019  10:00 a.m.
Room 204 - City Hall
823 Rosenberg Avenue, Galveston, TX 77550

BOARD OF TRUSTEES

Chairman E. L. “Ted” O’Rourke
Vice Chairman Albert P. Shannon
Trustee Elizabeth Beeton
Trustee Richard D. DeVries
Trustee Harry D. Maxwell
Trustee Todd P. Sullivan
Trustee/Mayor James D. Yarbrough
Rodger Rees, Port Director/CEO
Anthony P. Brown, Port Attorney

REGULAR MONTHLY MEETING AGENDA

A.

CALL TO ORDER


A.1.

Roll Call

A.2.

Declaration of Quorum

A.3.

Pledge of Allegiance

B.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

C.

GENERAL BUSINESS

C.1.

APPROVAL OF MINUTES OF THE BOARD OF TRUSTEES

C.2.

APPROVAL OF THE CONSENT AGENDA

C.2.a.

Consider Board and Staff Expense Reports

Documents:
  1. C.2.a..pdf
C.2.b.

Consider Financial Statements

Documents:
  1. C.2.b..pdf
C.2.c.

Accept Port Investments Report

Documents:
  1. C.2.c.pdf
C.2.d.

Accept Bank Reconciliation Report and Schedule of Restricted Fund Balances

Documents:
  1. C.2.d.pdf
C.2.e.

Accept Cash Flow Projections

Documents:
  1. C.2.e.pdf
C.2.f.

Accept Monthly Delinquent Accounts Receivable Analysis

Documents:
  1. C.2.f.pdf
C.2.g.

Accept Vendor Check Register Report

Documents:
  1. C.2.g.pdf
C.2.h.

Consider Trade Development

Documents:
  1. C.2.h.pdf
D.

PORT DIRECTOR’S REPORT

Port Director/Staff Reports – Consideration of Information Received from the Port Director or Other Members of Port Staff with Respect to Port Operations, Including Such Matters as Revenue, Expense, and Other Financial Information; Cargo Tonnage and Ship Calls; Cruise Passenger Activity, Car Counts, and Ship Calls; Security Conditions and Other Security Related Matters; Facility Improvements, Maintenance, Repairs, and Demolition; Dredging; Matters Relating to Parking Operations; Staff and Trustee Travel Reports; and Other Matters Required to be Reported to the Trustees Pursuant to Law or Board Policy.
    

 


E.

BUSINESS ITEMS

E.1.

Discuss and Consider Portfolio Performance Analysis Report, Summary of Investment Performance Report and Investment Detail of the Galveston Wharves Pension Plan for Period Ending December 31, 2018 and Discuss and Consider Any Percentage Changes in Fund Mix that May be Necessary to Increase Investment Results

Documents:
  1. E-1.pdf
E.2.

Discuss and Consider Resolution Concerning Coastal Barrier Feasibility Study and USACE Tentatively Selected Plan

Documents:
  1. E-2.pdf
E.3.

Discuss and Consider First Amendment to the Professional Services Agreement for Cruise Terminal No. 1 Circulation Improvements Dated April 27, 2015 Between the Board of Trustees and AECOM Technical Services, Inc. to Increase the Amount Payable Under the Agreement by $121,470.00, for a Total Sum Not to Exceed $211,660.00

Documents:
  1. E-3.pdf
E.4.

Discuss and Consider Approval of a Lump Sum Proposal by High Tide Land Surveying, LLC. For an Amount of $77,000.00 for the Topographic Survey of Pier 10 including the WWL and VPC Leases

Documents:
  1. E-4.pdf
E.5.

Consider and Approve Board of Trustees Travel and Attendance at the American Association of Port Authorities Conferences/Annual Meeting for 2019

Documents:
  1. E-5.pdf
F.

COMMENTS FROM THE BOARD OF TRUSTEES ON AGENDA ITEMS

G.

SET DATE OF NEXT BOARD MEETING, TIME AND LOCATION

Tuesday, February 26, 2019, at 10:00 a.m., in Room 204, City Hall 823 Rosenberg, Galveston, TX 77550

H.

ADJOURNMENT

THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A TRUSTEE DESIRES TO DISCUSS – AS IS THE CASE, THAT SUCH ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED PRIOR TO THE REGULAR AGENDA ITEMS. AS USED IN THIS NOTICE, THE TERM “EXECUTIVE SESSION” MEANS A “CLOSED MEETING” AS DEFINED IN TEXAS GOVERNMENT CODE CHAPTER 551, THE OPEN MEETINGS ACT. THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY SUBJECT, INCLUDING WITHOUT LIMITATION ANY SUBJECT APPEARING ON THIS AGENDA, AS AUTHORIZED BY THE OPEN MEETINGS ACT. FOLLOWING ANY EXECUTIVE SESSION, THE BOARD IN OPEN SESSION MAY TAKE A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN EXECUTIVE SESSION, AS AUTHORIZED BY THE OPEN MEETINGS ACT.

4:00 p.m., Friday, January 25, 2019


__________________________________________
By: Rodger Rees, Port Director/CEO

Please Note

Members of the City Council may be attending and participating in discussion.


IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THIS OFFICE, 123 ROSENBERG AVENUE, 8TH FLOOR, GALVESTON, TEXAS 77550 (409-766-6105) TO MAKE ARRANGEMENTS FOR THE SPECIAL ACCOMMODATION.